SOUTHERN TABLELANDS
HERITAGE AUTOMOTIVE RESTORERS
CLUB INC.
BY LAWS
1 (a) Management Committee : shall consist of
President
Vice President
Secretary
Treasurer
Events Director
Editor
Vehicle
Registrar
The holders of the above positions
shall be deemed to be the Management Committee and will be expected to attend
Management Committee meetings as and when they are called.
(b) General
Committee Members, shall be, in addition to the above the following
position holders;
Public Officer
Events
Committee – 4 members assisting the Events Director.
Permits Officer
Vehicle
Inspector who shall assist the Vehicle Registrar.
General Committee Members are not
required to attend Management Committee meetings, but may do so by request or
by invitation.
2 (a) The Treasurer shall, on behalf of the
Club, maintain an account at the Snowy Mountains Credit Union, Queanbeyan
Branch. This account shall be an
interest bearing cheque account.
(b) Requests for approval of payment of accounts
shall be made by Treasurer to a general meeting.
Where an account needs paying urgently, approval may be
sought from the club’s executive who
can give approval.
(c) Signatures on cheques must always be the
Treasurer and one of either the President or Secretary.
3 (a) The Editor shall be responsible for the publication of the Club’s
newsletter – “The Wheel”.
(b) “The Wheel” shall be published in every
month in which a general meeting is held.
Where possible, the newsletter will be posted so as to reach members at
least one day before a monthly meeting.
(c) The Editor will be responsible for the
collection, collation, and printing of items of interest to club members. All matters pertaining to club management
and policy are required to be published.
(d) Paid advertising shall be
approved by Management Committee.
(e) Classified
advertising shall be free to members.
For Sale, Wanted etc adverts may be accepted without
charge from non-members at the
discretion of the Editor.
(f) Apart
from requiring the Editor to publish matters of club policy, the Editor will be
free to publish any items
considered to
be of interest to members, subject to good taste and the laws of libel.
4 (a) Club events will generally
be organized by the Events Director and a committee of two.
(b) An
events calendar covering a twelve month period should be published in “The
Wheel” in toto and thereafter the events planned for the following three months
are to be published on a rolling basis.
(c)
The Events Committee will be responsible for organizing the first event
of the next committee’s year, i.e. an
event to follow
the club’s A.G.M. There being
insufficient time for a new committee to organize this event.
(d) The
Events Committee will be expected to take into account major invitation events
e.g. “Wheels” and
should include
annual events such as a Club Display & Concours Day.
(e) Where
possible, the club should avoid our events clashing with other nearby club’s
major events, thus
reducing events to which our club
members are able to attend and possibly creating unnecessary friction between
clubs.
VEHICLE MOVEMENT
5(1) Applicable
to all members with vehicles registered under the NSW Conditional
Registration Scheme (nb – this is an outline of the main requirements of the
scheme, the full provisions apply in case of any dispute).
(a) All vehicle movements must be in accordance with the NSW
Conditional Registration
rules which apply at the time of vehicle useage.
(b) Members
must carry their Unregistered Vehicle Permits on every occasion on which the club vehicle is used on a public road.
(c)
A log book must be filled in
and carried every time a club registered vehicle is used on a public road.
(d)
This book must be made
available to the Permits Officer and/or the Vehicle Registrar for inspection on
request.
(e)
Any vehicle testing run shall
not exceed 32klm (20m) and particulars of such run shall be recorded in the vehicle
log book.
(f)
A vehicle maintenance or
servicing run may be made provided the permits officer is first notified. Particulars must be recorded in the vehicle
log book and the journey must be by the shortest direct route to the maintenance/service
center.
5(2) Applicable to all members
with vehicles registered under the ACT Concessional Registration Scheme (nb –
this is an outline
of the main requirements of the scheme, the full provisions apply in case of
any dispute).
(a) All vehicle movements
must be in accordance with the ACT Concessional Registration
Scheme rules which apply
at the time of vehicle useage.
(b)
A log book must be filled in
and carried every time a concessionally registered vehicle is used on a public
road.
(c)
This book must be made
available to the Permits Officer and/or the Vehicle Registrar for inspection on
request.
(d)
Any vehicle testing or
servicing run shall not exceed 40km radius from the location where the vehicle
is garaged and any such run shall be recorded in the vehicle log book. Any longer run shall only be conducted with
the prior authorisation of the permits officer.
(e)
The vehicle shall not be used
for general private or business use.
5(3)
(a) Where STHARC has approved reciprocal attendance arrangements with
another club, no meeting approval is required for attendance at that club’s
events, but the journey should be notified to Permits Officer.
(b) Where STHARC has no
reciprocal arrangements made with a club or organization, general meeting or Management Committee approval is required and
Permits Officer must be informed of travel arrangements.
(c)
If the Permits Officer cannot
be contacted, any member of the Management Committee can handle the
request. Said Management Committee member shall record details and pass
this information on to the Permits Officer for entry in the club’s movements
book.
6 (a)
The STHARC club accepts any vehicle that comes within the 30 year
rolling cut-off period for vehicles. This includes Passenger cars, motor
cycles, commercial vehicles, tractors, and self propelled farm or road
machinery.
These vehicles /machinery must be in
safe condition, and must meet the conditions in 6(c). Such vehicles/machinery do not necessarily have to be restored,
but may be used in original condition subject to 6(c).
(b) The
following are guidelines for which club vehicles may be accepted for
unregistered vehicle permits.
Note: Acceptance of any vehicle to the club permit scheme is totally at
the discretion of the club’s Management Committee.
(c) BODY:
Must appear standard, flared guards and similar alterations are not
acceptable.
MOTOR GEARBOX & DIFF; Original or manufacturer’s options for
that model.
CHASSIS: Must be standard
or remade to original specifications.
SUSPENSION:
As allowable under full registration.
EXHAUST: As allowable
under full registration.
BRAKES: Original, or
may be improved by use of power booster.
Disc brakes may be allowed at club’s discretion and may require an
engineer’s certificate.
WHEELS: Original
where possible, or a wheel suitable for the era of vehicle. Mag wheels allowable, but must fit within
the original body lines.
LIGHTS: May be
improved by fitting sealed beam headlights.
The club encourages the fitting of indicators.
STEERING: Standard,
power steering may be fitted if this was an option on that model.
SEATING: Standard or as per manufacturer’s options.
SEATBELTS:
May be fitted to suitable vehicles but may be subject to an engineer’s
certificate.
VEHICLE INSPECTION ETC.
7 (a) Club Vehicles shall be presented to the club Registrar or the Club’s Vehicle Inspector for an annual road worthiness check. The time and place of this inspection shall be arranged by the parties involved.
(b) Proof
of membership must be produced prior to the inspection of a vehicle. This proof shall be either by an official
receipt issued by the Club Treasurer, or by an official membership card issued
by the Treasurer.
(c) Following the issuing of the Conditional
Registration for NSW vehicles, it
will be the member’s responsibility to have this document
copied and this copy must be given to the club Secretary within 30 days
of issue of the permit.
(d) Unfinancial
members MUST NOT use plates as the vehicle cannot then be used legally. Plates must be returned to the relevant issuing authority within 14
days of becoming unfinancial, unless the member has
transferred
membership to another approved club in which case this Club must be notified.
The club’s Events Committee, in
conjunction with the Management Committee shall organize competitions for which
trophies may be given as prizes. Such
trophies will be presented at a suitable event supported by the club.
Rules for the competition of these
trophies shall be jointly approved by the Management Committee and the Events
Committee.
Where a trophy involves “Longest
Travelled” this shall be based on log book entries, supported where necessary
by the Movements Book.
Footnote:
These by-Laws incorporate the amendments passed at the STHARC General
Meeting convened on 4 August 2009.
George Cook (Outgoing Public Officer) 9 August 2009